Inventory Ledger

Terms

View the complete list of terms used in inventory management.

Equipment Item

Represents the items that your company uses in the course of business operations. Note: In SecurityTrax, this list does not contain Equipment Kits, which are treated separately.

Inventory Recipient

An entity that participates in your inventory system that can be assigned inventory items. In SecurityTrax, users and office locations can be designated as inventory recipients. 

Physical Inventory Count

Performing a physical inventory count allows you to do physical counts as part of your setup (initial inventory levels) and on an ongoing basis.  These counts ensure the system accurately represents the actual on-hand counts of your Inventory Recipients. 

Purchase Order (PO)

An order for one or more Equipment Items or Equipment Kits with a specific Equipment Vendor. Includes an Inventory Recipient and other related details that determine shipping location and method.

Return Merchandise Authorization (RMA)

Used to send faulty or unneeded equipment back to the vendor.

Source

In an inventory transaction, the Inventory Recipient that is the source or provider of the Equipment Items.

Spillage

Used as a means to remove faulty equipment from a recipient's on-hand count. Spillage Reports may also be used by a warehouse manager if a technician returns defective equipment to the office with no explanation of the defect. These reports can also be used as a precursory step to creating an RMA.

Target

In an inventory transaction, the Inventory Recipient that is the target or receiver of the Equipment Items.

Usage

While in Company Inventory, click on Inventory Ledger in the left menu.

1. A list of the most recent transactions will be shown.  Details of each transaction include:
   1. Created - the date the transaction took place.
   2. Equipment - the name of the Equipment Item involved in the transaction.
   3. Quantity - the count of Equipment Items involved in the transaction.
   4. Source - the source of the Equipment Items.  Possible values are:
      1. Customers, which occurs when and Equipment Item is removed from a customer and assigned back to a User.
      2. Locations.
      3. Pending Equipment, which could be any of:
         1. Purchase Order
         2. RMA
         3. Spillage
      4. Physical Inventory, which indicates that Equipment Items were added to the Inventory Recipient through Physical Inventory. This would happen when the Inventory Recipient indicates they have more of an Equipment Item than the system expects.
      5. Users.
   5. Target - the target of the Equipment Items. Possible values are:
      1. Customers, which occurs when and Equipment Item is sold and installed to a customer.
      2. Locations.
      3. Pending Equipment, which could be any of:
         1. Purchase Order
         2. RMA
         3. Spillage
      4. Physical Inventory, which indicates that Equipment Items were removed from the Inventory Recipient through Physical Inventory Counts. This would happen when the Inventory Recipient indicates they have less of an Equipment Item than the system expects.
      5. Users.