Payable Terms

Terms

Payables

The feature in Securitytrax which allows you to create commission calculations.

Payable Entry

The end result of the Payables feature. The Payable Entry pulls information on a customer to calculate a commission calculation. Calculations are determined based on Job Function, Level and Line Items. Payable Payments can also be added to a Payable Entry.

Line Item

A series of field, or rows, within a Payable Entry intended to break down calculations into easily viewable segments. A Line Item has a description and amount field. 

Flat Amount

A single value number set during Line Item creation which appears on the amount field on a Line Item.

Job Function

The method (calculation) by which you build a Payable Entry. A Job Function requires a Payee, Level and Line Items in order to work.

Level

A Level is assigned to a Payee and is required for Payable Entry creation and serves as a means to distinguish different Line Items within a Job Function.

Payee

A selected User or Appointment that is the entity being paid from a Payable Entry.

Payee Assignment

The Job Function and associated Level that is assigned to a Payee on the User's page in Securitytrax.

User (Payee)

A Payee entity of type User. Typically, a Sales Rep, Trainer, Lead Rep or other User in the system.

Appointment (Payee)

A Payee entity of type Appointment. This Payee type will provide a list of appointments connected with the customer. Whatever appointment is selected will in turn select the Tech assigned to that appointment who will be the Payee.

Tech (Appointment)

The actual individual getting paid when the Payee is of type Appointment.

Payee List

When creating a Job Function this is the list of options available for Payees.  This list will display as a drop down on the Payable Entry itself of either Users or Technician Appointments. The options are conditional upon the category selected, either Sales or Technician. The category separated options are listed as follows:

Note: Roles are assigned based on the permission group they are assigned. To know if a user has a specific role go to there User Account, select the Permissions tab and observe the Group Roles section located in the upper right portion of the page. The assigned roles will be displayed there.

Note: Any User who is not assigned a role will not be able to be seen in the associated drop downs on the Customer page or Payable Entry itself.

Sales

• All Lead Reps

Will display a list of all Users who have been assigned the role of Lead Rep. 

• All Sales Reps

Will display a list of all Users who have been assigned the role of Sales Rep.

• All Users

Will display a list of all active Users in your system.

• The Lead Rep

Will display the User assigned on the Customer as the Lead Rep.

• The Lead Rep's Manager

Will display the User (Manager) from the Org Chart who is directly above the the User assigned on the Customer as the Lead Rep.

• The Sales Rep

Will display the User assigned on the Customer as the Sales Rep.

• The Sales Rep's Manager

Will display the User (Manager) from the Org Chart who is directly above the the User assigned on the Customer as the Sales Rep.

• The Sales Rep's Recruiter

Will display the User assigned as the Recruited By in the Human Resources tab on the User Page.

• The Trainer

Will display the User assigned on the Customer as Alt Sales Rep.

• The Trainer's Manager

Will display the User (Manager) from the Org Chart who is directly above the the User assigned on the Customer as the Alt Sales Rep.

Technician

• All Users

Will display a list of all active Users in your system.

• Tech Appointments Before Now

Will display all appointments on the Customer that have occurred prior to the current date and time.

• The Technician's Manager

Will display the User (Manager) from the Org Chart who is directly above the the User assigned on the Customer as the Technician.

Payment Status

A dropdown field on the Payable Entry which shows its current state . Dropdown options include Approved, Denied, Paid in Full, Partially Paid, Pending and Requires Review.

• Approved

The Payable Entry has been approved for payment to the Payee.    

• Denied

The Payable Entry has been denied payment to Payee.

• Paid in Full

The Payable Entry has been fully paid to the Payee.

• Partially Paid

The Payable Entry has been partially paid to Payee.

• Pending

The Payable Entry has neither been approved, denied or paid any amount.

• Requires Review

The Payable Entry requires review and needs to be examined prior to being approved, denied or paid any amount.

Total Owed (Amount)

The total calculated value on the Payable Entry. This is total of all individual Line Item amounts on the Payable Entry. This will typically be the initially calculated value of the Payable Entry . However, any manually adjust to the Payable Entry will result in this value being adjusted accordingly.

Total Paid (Amount Paid)

The amount that is actually paid to the Payee. This is determined by by totaling the Payable Payments on the Payable Entry.

Total Due

The amount of money still due to the Payee. Calculated by The Total Owed subtracted by Total Paid.

Note to Payee

An internal note on the Payable Entry directed towards the Payee            

Payable Category

One of two categories which separate your Payable Entries. Each category has a focus.

• Sales - This category will primarily focus on Customer information as a means to calculate values. Sales Reps 
• Technician - This category will primarily focus on Appointment information  as a means to calculate values. Techs

Payable Payment

Transaction(s) on the Payable Entry that track the amounts you payout to the Payee.

Amount (Payable Payment)

The value being paid out on the Payable Payment.

Date (Payable Payment)

The date the Payable Payment is being made on.

Reference (Payable Payment)

A field on the Payable Payment for internal reference. Typically a number or form of tracking designation.

Notes (Payable Payment)

A field on the Payable Payment to write internal notes regarding this Payment