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Payables

What are Payables?

Payables are essentially commission calculations. 

A couple important things to remember about Payables

  • Even though Payables are paid to a user (such as a sales rep), the payable itself is actually created on the customer's page in the Accounting section. This is because the Payable is created based on the information on the customer.
  • The user will be able to see his or her payables in their My Account section in SecurityTrax.  

Analogy

The Restaurant. The process of creating and running a Payable is a lot like going out to eat at a restaurant. 

  1. The first step is simply figuring out where you want to go. The Job Function is the place you eventually choose. When deciding where to eat maybe it's a decision between Burgers or Pizza. For a Job Function it is whether you want to pay a Sales Rep or a Technician. 
  2. Typically, the Sales Rep or Technician end up being our Payee as well. The Payee is simply the individual who is getting paid. It could also be a trainer or a Manager as well. 
  3. The next step, once you have arrived at the restaurant is what you are actually going to eat. You chose burgers, or in our case Sales Reps, but what kind of burger or maybe even a chicken sandwich! For Payables the meal itself is the Level. The Level dictates exactly how you are going to pay you Sales Reps, our Payees
  4. Finally we decided to get a burger, but what do you want on your burger? Lettuce, Tomato, Onion, Pickles, Ketchup ...etc. For the level the toppings are called Line Items. Line Items are a row by row breakdown of how you are paying the Sales Rep. Maybe the Sales Rep get's a base pay, based on credit score and package. They also get a Bonus when they sell more than 5 door contacts and are deducted if they sell something below a certain price. Each of these instances could be a Line Item. Base, Bonus, Deduction ..etc. These toppings are what allow you to be more specific on your levels and help distinguish differences for the tiers and or experience that your Sales Reps have. 
    • Steps 1-4 are more about building the Payable recipe. Now that you have it, you can start ordering the meal. Now that the Job Function, Levels and Line Items are created, you can assign the Level you created to a User. Once assigned you can go into a Customer and run a Payable. Now you can see the meal that you ordered.
  5. When you're done with your meal you may want to look at your receipt and double check how much everything cost and what exactly you bought. For Payables, instead of a receipt we are looking at the Payment Details. Payment Details provide a way for you to track the Payable's Life Cycle

The 5 parts mentioned above are listed below in more detail.

Job Function

  • The purpose of the Job Function is to create a Payable (commission calculation) in order to pay your users and or lead companies.
    • The Job Function is split up into three categories
      • Sales Representative
      • Technician
      • Lead Company
    • These categories allow for two things
      1. Organization of your Job Functions
      2. Providing Payee Filter Lists for the respective category

Payee

  • The Payee is the User or Lead Company who is actually getting paid.
    • Below are a list potential Payees
      • Users
        • Examples:
          • Sales Rep
          • Trainer
          • Lead Rep
          • Tech
      • Lead Companies
    • The Payee is determined by the Payee Filter List. A list of options and what they return can be found in the Terms section.

Level

  • The Level is assigned to a User and is necessary in order for a Payable to be created on a customer. 
    • The Level is made of a series of Line Items which determine how someone is going to get paid and how each Level of a Payable is broken down.

Line Items

  • Line Items are a row by row breakdown of the Payable itself. Each row represents a part of the calculation.
    • Line Items allow you to:
      1. Breakdown the Payable's calculation into various sections
      2. Allow you to add descriptions to each of these sections
      3. Give you the freedom to add or remove these sections as your commission calculations change.

Payment Details

  • The Payment Details are the section of the Payable which allow you to follow the Payable through it's Life Cycle.
    • Payment Details sections:
      1. Payment Status
        • A dropdown field in Payment Details which shows the current state of the Payable. Drop down options detailed in Terms
      2. Amount Paid
        • The amount that is actually paid to the Payee.
      3. Pay Date
        • The date the Payee is paid.
      4. Note to Payee.
        • An internal note on the Payable directed towards the Payee 
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